What statuses can an invoice received have during tracking? What do the colours mean ?

Written by Ossama kharbaq

Updated at December 6th, 2024

The processing statuses for invoices received are shown below. They are grouped into different colour codes:

Red

Final and blocked status:

  • Invoice non-compliant
  • Invoice rejected for digitization
  • Not accepted
  • Not approved
  • Not matched
  • Dispute
  • Blocked
Green

Status providing compliance information during standard invoice processing:

  • Digitised
  • Receipt acknowledged
  • Integrated
  • Submitted
  • Processing
  • Recorded
  • Completed
  • Passed for payment
  • Passed to accountant
  • Sent to accounting
  • Payment processed
  • Paid
Grey

Status indicating processing progress (by supplier or customer):

  • Rerun (automatic rerun)
  • Archiving in progress
  • Workflow (customer)
  • Signature verification
  • Signed as archived

Certain statuses come from the customer information system (accounting software): Not approved, Not matched, Dispute, Blocked, Passed for payment, Paid. The number of statuses sent to and displayed on SY may therefore vary.

 

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